Conducting Effective Meetings Description
Meetings have gotten a bad reputation, and are even the butt of numerous jokes. Though most managers and engineers see meetings as unproductive and high priced, they also know their organizations could not function without this form of internal communication. Meetings can be unfocused, can last too long, and are sometimes called unnecessarily. All of these problems don't mean meetings are inherently valueless, but indicate they are often planned poorly, or not at all. To get the most from meetings, you must understand exactly what they are. A meeting is not an end in itself, but a vehicle to help you reach a goal. Meetings help a group determine a course of action. They can be an efficient and effective communication and planning vehicle, but only if organizers plan carefully and pay attention to details before, during, and after the event. The solution is not fewer meetings, but more effective ones. Meetings also reflect on the person conducting them and on the organization the person represents.
What You Will Learn
- Understand the purpose of a meeting
- Be familiar with the three common types of business meetings
- Know what you must prepare before the meeting begins
- Know how to engage members of your group in order to get the most from them
- Be familiar with visual aids available to you and know what their limitations are
- Recognize common problems and learn methods of correcting them
- Understand the importance of participating actively in a meeting
- Know how to open and close a meeting
- Know how you must follow up after a meeting has adjourned
- Understand the pros and cons of teleconferences and Web casts, and know what resources are available for them
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